Whiddon College of Medicine Simulation Center Scheduling

 

Scheduling Activities at the Whiddon COM Simulation Center

Whether you're planning a brand-new simulation or bringing back an existing one, here's how to get started at the Whiddon College of Medicine Simulation Center:

New Events

A new event is any simulation activity that has never been conducted at the Whiddon COM Simulation Center, even if it has been run elsewhere (e.g., at another institution or simulation center). These events must follow a full approval and planning process:

Step 1: Administrative Approval – Obtain approval from your appropriate leadership (e.g., Curriculum Committee, Residency Director, hospital QA).
Step 2: Simulation Leadership Approval – Submit a New Event Request Form at least 10 weeks before the desired start date. You’ll meet with Simulation Leadership to discuss goals, structure, logistics, and resources.
Step 3: Scheduling and Planning – Once approved, submit a Scheduling Request Form at least 8 weeks in advance to begin planning your event with our team.
Step 4: Materials - All event materials (e.g., scenarios, SP scripts, checklists) must be submitted no later than 4 weeks before the event, with finalized materials submitted no later than 2 weeks before the event. Missing deadlines may result in cancellation.

Established Events

An established event is one that has been previously conducted at Whiddon. These events do not need to go through the full approval process again unless significant changes are being proposed.

Step 1: Scheduling - Submit a Scheduling Request Form at least 8 weeks in advance.
Step 2: Planning - Meet with the Simulation team at least 6 weeks before the event.
Step 3: Materials -  Submit updated or confirmed materials 4 weeks before the event, with finalized materials submitted no later than 2 weeks before the event. 

Simulation Leadership may review established activities periodically to ensure alignment with best practices.

We’re here to help bring your simulation activities to life—on time and with excellence.